Travel & Business Meals Expense Policy, Mileage Reimbursement

| September 22, 2014

Finance and Administration wishes to remind the Webster University community of the existing University travel and business meals expense policies. There are two primary policy documents relating to travel and business meals expenses in effect and published on the University’s Finance and Administration website:

  1. Travel & Expense Policy
  2. Meals & Entertainment Policy
Personal Vehicle Mileage Reimbursement Highlights
  • Effective January 1, 2014, the University’s standard mileage reimbursement rate for business miles driven in 2014 is 56 cents per mile.  In addition, the University will reimburse moving expenses at 23.5 cents per mile for moving expenses.
  • Mileage between home and place of business is never allowable.  This type of mileage is considered commuter mileage; therefore, not reimbursable.  This includes mileage on weekends and holidays.
  • Mileage associated with Webster Works will not be reimbursed.
  • Leaving from home to go to the airport on a business day, it is required to deduct normal commuter miles.  However, leaving from home to go to the airport on the weekend or after the first trip to work, do not deduct commuter miles.
  • Leaving from home and going to an off-site business location and then to the office, it is required to deduct commuter miles.
  • Please call the Concur Hotline at 314-246-5706 or email Concur at concurhelp@webster.edu if you have any questions regarding mileage reimbursement.

Submitted by Curt Vehlewald, Comptroller

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Category: Employee News

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