Change Ahead for University Travel & Expense Processing

| February 17, 2014

Webster University is automating travel and expense (purchasing card) processing within Accounts Payable. We investigated many solutions, and Concur, a leader in travel and expense process automation, best matched our business needs. The University currently processes expense reports in paper format, resulting in manual effort that is both time consuming and costly. Implementing an automated solution will meet our operational objectives of becoming more efficient and reducing costs.

Phase-In Approach

The University will implement these plans utilizing a phase-in approach, beginning with the travel booking, purchasing card, and expense reporting solution followed by an accounts payable solution to be implemented at a later date. We anticipate a March 21, 2014 launch date for the travel booking, expense reporting, and purchasing card reconciliation.

The new system will require changes to current work processes and training opportunities for employees. Stay tuned for future information regarding training.

If you have any questions, please contact Comptroller Curt Vehlewald at vehlewca@webster.edu or 314-968-7415, or Vice President and Chief Financial Officer Greg Gunderson at greggunderson86@webster.edu or 314-246-7406.

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